Library Membership and Borrowing Facilities

The Medical Library provides membership to academic staff of the university, undergraduates of the faculties of Dental Sciences and Medicine , postgraduates of PGIM, doctors and consultants of teaching hospitals in the Central Province, with varying degree of facilities. All prospective library users should apply for library registration. The categories of readers, venues of registration, documentary evidence and facilities provided are as follows:

Academic Staff of University of Peradeniya.

Category	Venue of Registration	Documentary evidence required	Entitled facilities
All permanent members of the academic staff of the two faculties Dental Sciences and Medicine	Service Counter	Letter of appointment issued by the university	Borrowing up to a limit of 09 reference books and 01 lending book for one month.
Permanent members of the academic staff of other faculties	Service Counter	Letter of appointment issued by the university	Borrowing up to a limit of 05 books for two weeks
Members of the extended faculty of Medicine	Service Counter	Letter from the Dean/ Faculty of Medicine	Borrowing up to a limit of 02 books for two weeks.
Temporary members of the Academic staff of faculties of Dental Sciences and Medicine	Service Counter	Letter of appointment issued by the university	1 book after 6 months of service for overnight use. 5 books after 1 year of service for Medical and 3 books for Dental. Lending period one week.
Emeritus Professors	Service Counter	Letter of appointment issued by the University and payment of a refundable deposit of Rs. 500.00	Borrowing up to a limit of 5 books for one month
Visiting Lecturers	Service Counter	Letter of appointment issued by the University and a payment of a refundable fee of Rs. 2000 for each library ticket up to 5 tickets	Borrowing up to a limit of 5 books for one month.

Administrative and Non Academic staff of University of Peradeniya

Category	Venue of Registration	Documentary evidence required	Entitled facilities
Registrar, Bursar and University Medical Officer	Service Counter	Letter of appointment issued by the University	Borrowing up to a limit of 05 books for one week
Senior Staff Technicians			Borrowing up to 02 books for one week

Students of University of Peradeniya

Category	Venue of Registration	Documentary evidence required	Entitled facilities
Full-time undergraduates of the Faculties of Dental Sciences and Medicine	Service Counter	Letter of admission to the Faculty and/name in the class list of the Faculty .	Borrowing upto two lending ( 2 weeks) and one overnight reference  book for two days.
Full-time undergraduates of all other faculties	Service Counter	University identity card	Reference facility only.
Postgraduates of the University	Service Counter	Letter of admission issued by the University and payment of library fees	Number of library tickets and the borrowing period depends on the course.
Postgraduates of Postgraduate Institute of Medicine	Service Counter	Letter of introduction issued by the Board of study of PGIMy and payment of library fees Rs. 250.00per month.	Reference and photocopying facilities only.
PGIA/PGIS students	Service Counter	Letter issued by Senior Assistant Librarian PGIA and PIGS  and payment of library fees	Reference and photocopying facilities only

External Scholars and Researchers including doctors and consultants

Category	Venue of Registration	Required documents / Fees	Entitled facilities
Scholars	Librarian’s Office	Letter letter of introduction/ID card of the GMOA	Reference only

Renewals

Lending Books borrowed by users can be renewed for another week if another user has not reserved the items. To renew such a book the user should produce the item at the circulation counter on or before the due date. If the user is unable to attend the library for renewal, he may send a letter or a post card with the following details;

• Author.
• Title.
• Accession No.
• Class No.
• Date of return.

Renewal of material will be done only once. Overdue books or the materials from the reference collections will not be renewed.

Reservations

• Reservation facility is available on books which are in demand and on  new additions to the library. An entry for reserving a book should be made in the file kept at the circulation counter well before borrowing it.
• Requesting books which are not found on the shelf - This is a service provided by the library to its users when a particular material is not found on the shelf. The staff will take immediate action to find the material through various procedures when a check slip is filled and given to the circulation counter.

Damaged and lost books